Alicia Darr - Bookkeeper
Phone: 1-800-242-2307
Fax: 1-262-965-4211
alicia@wisc-freemasonry.org
Department Duties
- Compile Annual Financial Records
- Handle PMP (Perpetual Membership Program) applications and payment tracking
- Process expense checks and invoices
- Handle Masonic Foundation Scholarship payments
- Perform genealogical research for: Job’s Daughters, Order of Eastern Star and other Masonic records as requested.
Jan Gorgen - Office Manager
Phone: 1-800-242-2307
Fax: 1-262-965-4211
jan@wisc-freemasonry.org
Department Duties
- Maintain in-state membership records: address changes, deaths, degree dates, etc.
- Handle correspondence to other jurisdictions and constituent lodges at the direction of the Grand Secretary
- Printing of lodge rosters, Detailed Member Report sheets, recap reports
- Transfers (in or out-of-state), plural memberships, reinstatements
- Lodge officer changes
- Annual Communication guest reservations and lodge meal reservation, general information
- Compile Annual Proceedings
Cheryl Martin – Receptionist
Phone: 1-800-242-2307
Fax: 1-262-965-4211
cheryl@wisc-freemasonry.org
Department Duties
- Handle lodge supply orders
- Prepare and mail 50 year and above anniversary certificates, cards and pins
- Type, track and mail lodge dispensation requests
- Handle member and officer address changes/updates
- Prepare and mail 60 day suspension notice at request of originating lodge
Michael A. DeWolf, P.G.M. – Grand Secretary
Phone: 1-800-686-0070
Fax: 1-866-663-6563
grandsecretarywi@charter.net
Duties
Chapter 25 of the Masonic Code of Wisconsin outlines the duties of the Grand Secretary. It is as follows:
Chapter 25 - Grand Secretary
25.01 Shall Keep Records. The Grand Secretary shall keep a record of the returns of all constituent lodges in this Grand Jurisdiction, receive and preserve all documents belonging to the Grand Lodge, record the transactions of the Grand Lodge and perform such other duties as are prescribed by the Grand Lodge.
25.02 Shall Receive Moneys. The Grand Secretary shall receive all moneys due and payable to the Grand Lodge and deposit the same to the proper account in the designated depository and keep a correct detailed account thereof in suitable books.
25.03 Shall Make Annual Report. The Grand Secretary shall submit to the Grand Lodge at each Annual Communication:
- A general report of all monies received by him and the sources from which derived.
- A tabulated report, showing the number initiated, passed, raised, transferred and resigned, deceased, rejected, reinstated, suspended and expelled; together with the number of candidates initiated and/or passed who are in default during each calendar year for a period of five years last past, and those in default who have been re-established; the net increase or decrease of the membership of each lodge for the year; and the proper amount of dues due the Grand Lodge.
25.04 Shall Turn Over Monies. The Grand Secretary shall, at the expiration of his term of office, account for and pay over to the Grand Trustees all monies, securities and property in his possession, custody or control belonging to the Grand Lodge which have not been theretofore duly accounted for.
25.05 Shall Procure Grand Master’s Jewel and Apron. The Grand Secretary shall procure each year at the expense of the Grand Lodge a Past Grand Master’s jewel and a Past Grand Master’s apron to be presented to the Grand Master.
25.06 Shall Have Proceedings Printed. The Grand Secretary shall, immediately following the Annual Communication, submit to the Code Committee a copy of all true and correct resolutions affecting the Code which were adopted at the Annual Communication.
The Grand Secretary shall cause the journal of the proceedings of each Annual Communication to be printed, unless otherwise ordered by the Grand Lodge.
In such published proceedings there shall not appear the portrait of a living Mason except that of the newly installed Grand Master and the retiring Grand Master, unless otherwise ordered by the Grand Lodge.
In such published proceedings there shall not be printed a list of the Secretaries of lodges, but as soon as possible after receiving the annual reports of lodges each year, the Grand Secretary shall publish in a pamphlet their names and post office addresses and shall forward one copy thereof to the Secretary of each lodge and to each Grand Lodge Officer.
25.07 Notify Secretaries of Unfinished Business of Grand Lodge.
Not less than forty-five days prior to the first day of the Annual Communication of the Grand Lodge, the Grand Secretary shall mail to the Secretary of each constituent lodge:
1. A complete list of all unfinished business of the Grand Lodge, with a copy or reproduction of each pending amendment, resolution, edict or motion and where it may be found in the prior proceedings of the Grand Lodge; and,
2. A complete list of all proposed legislation submitted to that date to the Grand Secretary in accordance with Section 38.01 (2) with a copy or reproduction of each amendment, resolution or motion so submitted.
25.08 The Grand Secretary shall be responsible for overall administrative supervision.
Additionally the Grand Secretary will:
- Answer questions relating to the Masonic Code, calling upon the Grand Master for interpretation if needed.
- Track requests for membership received via the web.
- Manage the Grand Lodge web page
- Answer and/or direct all other questions not specifically addressed above.
|
